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Manage document templates

note

Document Builder can support quote and invoice templates. However, even if Document Builder is enabled and accessible through the user interface, additional one-time configuration might be required.
Go to Manage > Marketplace > Settings.
- If DOCUMENT BUILDER appears in the left menu, see Document Builder prerequisites to confirm whether it is configured for invoice templates, quote templates, both, or neither.
- If DOCUMENT BUILDER does not appear in the left menu, either Contact your AppDirect technical representative to request it, or see Invoice templates and Quote templates to create and manage templates instead.

Marketplace Managers can create, edit, and manage PDF templates. When users download documents, the AppDirect platform uses templates that are in Active status to generate PDF invoices. There can be one active invoice for each language that the marketplace supports, and an unlimited number of inactive invoices.

When you publish an inactive template for a language, its status changes to Active and the previously active template to Not active status. You can also edit published templates and then publish the edits (the status of the template remains Active).

There is one default template in Active status for each language the marketplace supports. Templates are built with JavaScript Object Notation (JSON). You can use the native JSON editor to edit and create them, or download the JSON, edit it off-platform, and then save them as new templates. You can also use the easy to use Visual editor to edit templates.

You can do one or more of the following:

Marketplace Managers manage invoice templates from three pages, one or all of which appear in the breadcrumb as you navigate through them:

  • The invoice template list page at Manage > Marketplace > Settings > DOCUMENT BUILDER | Manage Templates, which lists all PDF templates, and where you can download JSON, copy templates, and edit templates.
  • The invoice template details page at Manage > Marketplace > Settings > DOCUMENT BUILDER | Manage Templates, where you can edit the template using the visual editor (see Edit templates with the visual editor ), publish the template, view the published or most recently edited version of the template, preview the template, preview a PDF with mock data, and rename the template.
  • The Edit JSON page at Manage > Marketplace > Settings > DOCUMENT BUILDER | Manage Templates, where you can edit the template JSON, upload images, preview the template, and preview a PDF with mock data.

The View template information topic provides an overview of the three pages, with definitions of each element. The actions you can take on the pages are detailed in the topics that follow it:

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